E-commerce Marketplace Payment Reconciliation: How It Helps E-commerce Businesses?


Feb 21, 2024 | E-commerce Industry, UniReco

Home > Blog > E-commerce Marketplace Payment Reconciliation: How It Helps E-commerce Businesses?

Today, when people think of shopping, their first instinct is to search for products online. With this shift, it has become crucial for sellers to capitalize on every touchpoint and make their products available on every digital front. Hence many brands have adopted a strategy to sell on multiple e-commerce marketplaces. However, as the sales soar and the customer base grows, so does the complexity of managing transactions of multiple marketplaces. 

Every click, swipe, and purchase generates a number of financial activities. Tracking these transactions can sometimes feel like solving a puzzle with missing pieces and questions arises like:

  • Did that payment from yesterday match the order from last week? 
  • Are all your sales figures adding up correctly? 

Without a clear view of your financial picture, it’s easy to get lost in the chaos. That’s where marketplace payment reconciliation steps in – like a trusted friend helping you piece together the puzzle. It gives a clear view of all the transactions and easily tracks payments on marketplaces.

Let’s decode what payment reconciliation is and how it can be a game-changer for your e-commerce business!

Understanding Marketplace Payment Reconciliation

When discussing marketplace payment reconciliation, it’s important to understand the inner workings of a marketplace. 

Now what is a marketplace? 

It is an online hub where sellers set up their virtual stalls, and buyers surf around, picking out their favorite items. It’s all pretty seamless on the surface, but behind the scenes, many financial transactions are happening. Every time a customer makes a purchase, there’s a whole chain of events that follows: the payment gets processed, orders are fulfilled, and fees are deducted. 

With different payment methods, different commission rates, and transactions happening left and right, it’s easy to feel overwhelmed. That’s when sellers can reconcile payments to get a clear picture of transactions happening on the marketplaces.

You can match the transactions recorded in your internal financial records with the transactions processed by the marketplace platforms. This ensures that the money you receive from sales on platforms like Amazon, Flipkart, Myntra matches up with what you see in your own business records. 

Key Challenges in Reconciling Payments for Marketplaces

With a large number of transactions happening, reconciling payments from marketplaces can be tedious and challenging. Here’s a closer look at some major challenges a seller can face in e-commerce payment reconciliation!

key challenges in marketplace payment reconciliation

1. Operational Leakages

Operational leakages which include overcharges can pose significant challenges in marketplace reconciliation. These occur due to fee discrepancies, hidden charges, incorrect deductions, billing inconsistencies, third-party fees, and complex refund processes. These leakages from sales revenue can lead to financial losses for sellers. 

2. Complex Fee Structures

Each marketplace operates with its own fee structures, encompassing various charges such as transaction fees, listing fees, and commissions. These fees may vary based on factors like product category, sales volume, or membership tier. Reconciling these complex fee structures requires attention to detail and a deep understanding of each marketplace’s policies.

3. Different Payment Timelines

Marketplaces often have different timelines for disbursing funds and updating payment information. Some platforms may disburse payments daily, while others may have weekly or monthly payment cycles. 

For example, Amazon’s and Flipkart’s settlement process repeats every 7 days while payments for Myntra are processed within 1-2 business days. Managing these different timelines and ensuring accurate real-time reconciliation can be challenging, especially for sellers with high transaction volumes.

4. Multifaceted Operations

Online marketplaces have numerous operational layers, each involving various stakeholders and processes. From order processing and fulfillment to payment processing and dispute resolution, there are numerous touchpoints where discrepancies can arise. Adding to the complexity are third-party providers, such as payment processors or fulfillment centers, whose involvement introduces additional layers of reconciliation.

5. Technical Limitations

Reconciling payments manually or using outdated tools like spreadsheets can introduce technical limitations and security risks. Manual reconciliation processes are prone to errors and inefficiencies, while outdated systems may lack the scalability and functionality needed to handle the complexities of e-commerce transactions. 

Benefits of Marketplace Payment Reconciliation

Automated payment reconciliation offers numerous benefits that significantly contribute to the efficiency, accuracy, and overall financial health of e-commerce businesses.

benefits of marketplace payment reconciliation

1. Enhanced Accuracy and Transparency

Reconciliation ensures that every transaction recorded in your system aligns with the corresponding transactions processed by marketplaces. This matching process enhances the accuracy and transparency of financial records, providing businesses with a comprehensive overview of their financial standing. 

2. Identify Payment Discrepancies

Reconciliation serves as a crucial tool for identifying discrepancies and irregularities in transaction data. By matching UTR (Unique Transaction Numbers) between the business’s records and marketplace platforms, sellers can ensure accurate accounting. Automating reconciliation processes using UTR information streamlines identification, enhancing accuracy and efficiency.

3. Hassle Free Returns Management

From identifying returned and delivered products to tracking pending returns, reconciliation fosters transparency in the overall return process. This approach allows businesses to address potential issues and optimize overall return management seamlessly.

4. Effective Dispute Management

Reconciliation provides a systematic framework for resolving issues with marketplace platforms in cases of billing discrepancies or payment disputes. Businesses can promptly address disputes and maintain positive relationships with stakeholders, preserve trust, and avoid potential financial losses.

5. Improved Cash Flow

Accurate reconciliation helps businesses identify and rectify overcharges, duplicate payments, or negative cash flows, resulting in cost savings over time. Timely reconciliation of payments and expenses provides businesses with better visibility into their cash flow, enabling more effective cash management strategies.

Marketplace Payment Reconciliation
Key Challenges Key Benefits
Operational Leakages Enhanced Accuracy & Transparency
Complex Fee Structures Identify Payment Discrepancies
Different Payment Timelines Hassle Free Returns Management
Multifaceted Operations Effective Dispute Management
Technical Limitations Improved Cash Flow


How Automated Marketplace Payment Reconciliation Works?

Automate reconciliation of payments can streamline the verification of transactions between sellers and marketplaces. Here’s an overview of how it operates:

1. Automation and Integration

Automated reconciliation systems integrate seamlessly with marketplace platforms, enabling real-time data synchronization. This integration automates the retrieval of transaction data and payment reports, eliminating the need for manual data entry and reducing the risk of errors.

2. Matching Transactions and Settlements

Upon integration, the system organizes transaction data into different sections, facilitating easy identification and management:

  • Reconciled: Contains transactions where payment has been verified and accepted by the seller.
  • Payment Awaited: Includes transactions for which payment reports are pending from the marketplace.
  • Payment Overdue: Lists payments that are overdue for settlement from the marketplace.
  • Disputed: Highlights transactions with visible discrepancies in settlements, allowing sellers to raise disputes with the marketplace.
  • Return Payment: Tracks returned transactions where payments have been reversed.

3. Addressing Discrepancies and Reconciliation Process

Discrepancies, such as missing payments or disputed transactions, are addressed systematically. Sellers can raise disputes for discrepancies, and the system facilitates communication with the marketplace platform to resolve issues promptly. Returned transactions are also tracked, ensuring accurate reconciliation of payment reversals.

Choosing the Right Solution to Reconcile Marketplace Payments!

It is important to choose the perfect marketplace payment reconciliation solution for your e-commerce businesses, as it directly impacts financial accuracy, efficiency, and overall operational performance. 

UniReco is one such solution with advanced algorithm capabilities that facilitate the matching of orders, payments, and returns across various marketplaces. With UniReco, businesses gain access to real-time reconciliation status updates, empowering them to swiftly identify and address any discrepancies with ease.

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